Purpose and Scope

HMP Global welcomes responsible, independent coverage of its conferences and educational programs. Media access supports the accurate dissemination of clinical, scientific, and policy information shared at our meetings.

This Press and Media Policy establishes the eligibility criteria, access parameters, and conduct standards that apply to all HMP Global meetings and events. These meetings vary in size, format, and infrastructure. Some are fully in person, some are hybrid, and others are entirely virtual. While logistical details may differ by event, the core principles outlined below apply universally unless otherwise specified in writing for a specific meeting.

HMP Global reserves the right to interpret and enforce this policy at its discretion. Any questions about this policy or requests for information should be directed to the HMP Global Corporate Communications team at pr@hmpglobal.com. 

Eligibility for Media Credentials

Press credentials are issued to individuals representing legitimate news organizations and independent editorial platforms whose primary purpose is the dissemination of original, independent news or analysis.

Eligible applicants may include:

• Reporters, editors, and producers employed by recognized news organizations
• Freelance journalists with verifiable recent bylines in established outlets
• Trade publication journalists
• Qualified bloggers or digital content creators who regularly publish original editorial content
• Podcast hosts or broadcast media professionals producing independent news programming

Applicants must demonstrate recent coverage relevant to the subject matter of the meeting for which they are applying. HMP Global may request supporting documentation when reviewing press applications.

The following are not eligible for press credentials:

• Influencers or others whose sole publication method is social media
• Marketing, public relations, advertising, or communications professionals representing commercial interests
• Industry representatives seeking product promotion
• Exhibitors or sponsors covering their own participation
• Individuals whose primary purpose is lead generation, commercial solicitation, or brand promotion

Credential approval is at the sole discretion of HMP Global and may be limited per organization.
Credential Use and Access

Approved media credentials grant access to designated sessions and areas as determined by HMP Global for each meeting.

Access may include:

• General scientific or educational sessions
• Designated press briefings, when offered
• Interview coordination, when feasible

Access does not guarantee:

• Reserved seating
• Dedicated press rooms or workspaces
• On-site media offices
• Exclusive interview availability

Not all HMP Global meetings provide dedicated press facilities. Media services and logistical support vary by event. Journalists seeking interviews or advance coordination are encouraged to contact the HMP Global Corporate Communications team prior to the meeting.

Media credentials are nontransferable and must be worn visibly at in-person events when applicable.

Virtual and Hybrid Meeting Access

For virtual or hybrid meetings, approved media may receive access to digital platforms as determined by the event.

Virtual access may be subject to additional conditions, including:

• Restrictions on recording, screen capture, or redistribution
• Platform access expiration dates
• Limitations for on-demand viewing

Credentialed media may not share login credentials or access links with third parties.

Recording, Photography, and Content Use

HMP Global is committed to protecting faculty intellectual property, patient privacy, and the integrity of scientific content.

Unless otherwise stated in writing:

• Live streaming of sessions is prohibited.
• Full audio or video recording of sessions is prohibited.
• Photography must not be disruptive and must comply with session-specific instructions.
• Flash photography, tripods, or obstructive equipment may be restricted.
• Exhibitors may request approval to conduct filming at their booth.

Limited still photography or brief audio excerpts for editorial reporting may be permitted, provided they do not capture full presentations or proprietary slides.

Slides, abstracts, handouts, and other materials are intellectual property and may not be reproduced without express permission.

HMP Global logos, trademarks, and event branding may not be used without prior written approval.

Filming and Video Production

Filming or video production in open or public areas of HMP Global meetings, including but not limited to lobbies, hallways, registration areas, networking spaces, and exhibit halls, is prohibited without prior written approval from HMP Global.

Exhibitors may conduct filming or video production within their contracted exhibit booth space only with prior approval from HMP Global and in accordance with applicable exhibitor rules. Exhibitor filming may not obstruct aisles, interfere with attendee traffic, capture other booths without permission, or disrupt meeting operations.

All approved filming activities must comply with venue regulations and any event-specific production guidelines. Filming requests may be submitted via the Press Application Form on the event website press page.

Embargo and Pre-Publication Guidelines

Certain materials presented at HMP Global meetings may be subject to embargo.

Embargoed materials may include:

• Abstracts
• Press releases
• Late-breaking data
• Selected session content

When embargoes apply, the terms and timing will be communicated in writing for the specific meeting or material. Acceptance of media credentials constitutes agreement to comply with all applicable embargo conditions.

Violation of an embargo may result in immediate revocation of credentials and denial of future access.

Conduct Standards

All attendees — including members of the media — must comply with HMP Global’s Code of Conduct. Credentialed media are expected to conduct themselves professionally and without disruption to educational programming.

Media may not:

• Interfere with session proceedings
• Block aisles or exits
• Obstruct attendee visibility
• Solicit faculty or attendees during sessions

Interview requests should be coordinated respectfully and, when possible, through HMP Global staff.
Enforcement

HMP Global reserves the right to revoke media credentials at any time for failure to comply with this policy or for conduct deemed disruptive, unethical, or inconsistent with the educational mission of the meeting.

Consequences of violations may include:

• Immediate removal from the event
• Revocation of virtual access
• Denial of credentials for future HMP Global meetings

Determinations will be made based on the nature and severity of the violation.

Questions regarding policy interpretation or alleged violations may be directed to the HMP Global Corporate Communications team.

Media Lists, Privacy, and Contact Information

HMP Global does not share, rent, or sell lists of current or past press registrants, attendee lists, or email contact information with any external party. This includes exhibitors, sponsors, vendors, or their marketing/public relations representatives, regardless of affiliation. 

HMP Global protects the privacy and professional independence of credentialed media. All press inquiries, interview requests, and media outreach should be directed through the Corporate Communications team.

Policy Modifications

HMP Global reserves the right to modify this policy at any time. Event-specific policies or supplemental guidelines may apply and will be communicated as needed.